Accident Procedures

• • Claims involving University Vehicles must be filed within 24 hours. Follow procedures to report vehicle accidents or damage and complete a Vehicle Accident Report.
    • Insurance for University vehicles is managed by Purchasing and Risk Services. For insurance questions, contact:
      • Richard Lowell Rycraw, Property & Liability Claims Specialist: Call (949) 824-3257 or email rycraw@uci.edu.
    • Police Reports cannot be submitted in place of Accident Reports, but may be included as supporting documentation.
  • Fleet Services manages repairs for all University vehicles. Notify us of any accident or incident involving your University vehicle:
    • Rohan Sos, Auto Shop Supervisor: Call (949) 824-3158 or email rsos@uci.edu.
    • Fleet Services Office: Call (949) 824-5535 or email fleet@pts.uci.edu.

If you’re driving a rental vehicle owned by Fleet Services:

• Contact us at (949) 824-5535 or email fleet@pts.uci.edu. Provide a detailed message if After-Hours.
• Submit a Vehicle Accident Report directly to Fleet Services.
• Police Reports cannot be submitted in place of Accident Reports, but may be included as supporting documentation.
• Request alternate transportation, if necessary.

If you’re driving a rental vehicle owned by an outside vendor (obtained through Fleet Services):

• • Contact the vendor directly. Vendors have their own procedures for accidents, including submitting information to their insurance provider.
    • Contact information for vendors can be found on your copy of the contract, and on the bright yellow placard provided by Fleet Services.
  • Complete the vendor’s Accident Report.
    • Submit a copy of the completed report to Fleet Services.
    • Police Reports cannot be submitted in place of Accident Reports, but may be included as supporting documentation.
  • Arrange for alternate transportation, if necessary.